The Personal Information about you that we collect and use includes the following::
Ockenden International collects Personal Information when you submit personal details while using this Site. For example, when you make a donation, sign up as a supporter, apply to take part in the Ockenden International Prizes, submit a survey form, or you ask to receive further information about Ockenden International and its activities.
We may also receive Personal Information from referees provided, education providers and publically available resources (e.g. LinkedIn your own or associated organisations’ websites and/or business associations and/or public records) to verify the identity and credentials of individuals identified on entry forms.
Please ensure that any Personal Information you supply to us which relates to third party individuals is provided to us with their knowledge of our proposed use of the Personal Information.
If we process ‘special category’ or ‘sensitive’ Personal Information (e.g. information regarding your health, religious beliefs or ethnicity) we will only do this with your explicit consent; or, to protect your vital interests (or those of someone else) in an emergency; or, where you have already publicised such information; or, where we need to use such sensitive data in connection with a legal claim that we have or may be subject to.
We collect and process your Personal Information in accordance with applicable law. This includes, without limitation, the EU General Data Protection Regulation (2016/679) and the UK Data Protection Act 2018 together with other applicable UK and EU laws that regulate the collection, processing and privacy of your Personal Information (together, ‘Data Protection Law’).
You can also request information regarding the personal data which we hold about you in accordance with your rights under applicable data protection law. If you would like to make such a request please contact us at the above address, giving us as much detail as possible about the particular personal information that you seek. Please note that (as permitted by applicable law) before we can provide you with the information you seek, we may have to ask you to verify your identity and charge a small administration fee for dealing with your request.
We may need to disclose your Personal Information to certain third party organisations who are handling that data only on our behalf and in accordance with our instructions under contract in the following circumstances:
We may pass personal data regarding our Site users to the police, courts or regulatory authorities or may be required to pass such information to third parties in order to comply with legal obligations.
In all cases we always aim to ensure that your Personal Information is only used by third parties for lawful purposes and in compliance applicable Data Protection Law.
We only hold your personal data for as long as it is needed for the purposes set out in this document.
Ockenden International’s target audience is not intentionally aimed at children 13 years of age or younger. We do not intentionally collect or maintain data about anyone under the age of 13.
Ockenden International is committed to taking reasonable steps to protect the personal data that you provide to us. We take appropriate technical and organisational security measures to protect your personal data against unauthorised or unlawful processing, and accidental loss, destruction or damage.
If you provide Personal Information to Ockenden International, this will primarily be processed in the United Kingdom and other parts of the European Economic Area (“EEA”).
However, in some cases your Personal Information may be transmitted or made available to selected staff or authorised contractors providing services to Ockenden International who are located in the United States and/or another non-EEA country. The law in the United States and those other non-EEA countries may not provide the same legal standards for protection of Personal Information that you are entitled to in the EEA.
In order to safeguard your Personal Information, we only conduct such transfers under a contract or another appropriate mechanism which is authorised under Data Protection Law. This is to make sure that your Personal Information is safeguarded in accordance with the same legal standards that apply to us in the United Kingdom.
Like many websites, this Site also uses “cookies” in order to provide you with a more personalised web service.
The cookie that we use on this Site is a text-only string of information that we pass to your computer’s or electronic device’s hard drive through your web-browser so that this Site can remember who you are. Cookies cannot be used by themselves to identify you. A cookie will typically contain the name of the domain from which the cookie has come, the ‘lifetime’ of the cookie, and a value, usually a randomly generated unique number.
For more information about cookies, please see www.allaboutcookies.org.
For instructions on how to stop cookies being installed on your browser, please see www.allaboutcookies.org/manage-cookies.
You can also request information regarding the Personal Information which we hold about you in accordance with your rights under applicable data protection law. If you would like to make such a request please contact our Data Protection Lead at firstname.lastname@example.org and/or the above address, giving us as much detail as possible about the particular Personal Information that you seek. Please note that (as permitted by applicable law) before we can provide you with the information you seek, we may have to ask you to verify your identity and charge a small administration fee for dealing with your request.
Under Data Protection Law you also have the following rights, which are exercisable by making a request to us in writing:
If you make a request and are not satisfied with our response, or believe that we are illegally processing your Personal Information, you have the right to complain to the Information Commissioner’s Office (ICO) – see https://ico.org.uk/.If, for example, you change your email address or become aware that any of the other information we hold about you is inaccurate or out of date or if you wish to opt-out of receiving any further direct mailings from us, you can simply email us at email@example.com and/or write to our:
If have any questions about anything in this document or think that your personal data has been misused or mishandled, our Data Protection Lead can be reached at firstname.lastname@example.org or by post at:
Data Protection LeadOckenden Internationalc/- Context Graphics Limited1 Savernake Court,Old Church LaneStanmoreMiddlesex HA7 2RJUnited Kingdom
Date published: 1st September 2018
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